Privacy Policy
This Privacy Policy describes how Receipt Hunter LLC, a California limited liability company (dba "Receipt Hunter", "Receipt-Hunter", "Receipt_Hunter", "RH", "www.receipt-hunter.com") ("Receipt Hunter," "we," "us," or "our") collects, uses, and discloses information through our website https://receipt-hunter.com, our mobile applications, and any related services, communications, or interactions (collectively, the "Services").
Please read this Privacy Policy carefully. By accessing or using the Services, you consent to the practices described here. If you do not agree with this Privacy Policy, please do not use the Services.
Last Updated: October 29, 2026
1. Information We Collect
We collect information in three primary ways: (a) information you provide, (b) information we obtain from third parties, and (c) information we automatically collect when you use the Services. You may provide account and profile information, transaction and receipt information, communications, and survey or waitlist information. We may obtain information from financial data sources and integrations (e.g., QuickBooks Online, Xero, Plaid), service providers, and other users in your workspace. We automatically collect device and usage information, location (e.g., from IP), and use cookies and similar technologies as described in Section 3. Depending on how you use the Services, the information we collect may include your company address, the last four digits of a card and bank details shown on your documents, contacts you pick one at a time, the people Penny contacts for you and their replies, your texts and emails with Penny, and your support requests.
2. How We Use Your Information
We use your information to operate, improve, and secure the Services. This includes: Providing the Services (process receipts and transactions, classify and extract information, maintain your account and user preferences, sync with accounting software, provide receipt reminders and follow-ups); Customer Support (respond to inquiries, troubleshoot issues, debug errors, deliver operational notices); Product Improvement (analyze feature usage, improve AI models, evaluate performance and accuracy, conduct internal research and testing); Personalization (customize dashboard content, tailor prompts and reminders, display relevant insights); Fraud & Security (detect fraud, authenticate users, prevent abuse, monitor threats, maintain audit trails); Marketing & Communications in compliance with opt-out rights (product updates, feature announcements, surveys and invites, informational messages); Legal & Compliance (meet regulatory obligations, enforce our Terms of Service, respond to legal requests); and With Your Consent for any purpose you explicitly authorize.
3. Cookies and Similar Technologies
We and our service providers use cookies, tracking pixels, tags, and similar technologies for: authentication, session management, feature functionality, analytics (e.g., Google Analytics, Amplitude), A/B testing, marketing attribution, and security logging. You can manage cookie preferences at the browser level. Blocking some cookies may reduce functionality.
4. Online Analytics and Advertising
We use analytics and tracking technologies to understand how users interact with the Services and to improve performance and usability. We use third-party analytics tools (e.g., Google Analytics, Amplitude). We may use tracking pixels, retargeting tools, and conversion APIs for campaign measurement; we do not show ads on our website. We never share the emails or phone numbers of our app's users with an ad platform as an audience or a conversion event. We do not guarantee that we will respond to Do Not Track browser signals.
5. Retention and Security
We retain your information only as long as necessary for the purposes described in this policy or as required by law. We implement reasonable technical and organizational measures to protect your data against unauthorized access, loss, or misuse.
6. How We Share Your Information
Receipt Hunter does not sell personal information including receipt data, transaction data, or financial information to third parties. We may share or disclose information only as described: with service providers who help us operate the Services (under contractual protections); with financial data sources only when you connect an integration; with other users in your workspace per role settings; to comply with laws, subpoenas, or to enforce our Terms; in connection with a merger or sale of assets; with your consent; and as required for 10DLC/SMS compliance. See section 12, Text Messages (SMS).
7. How We Protect Your Information
Receipt Hunter uses industry-standard security measures: administrative safeguards (role-based access, logging, training), technical safeguards (encryption at rest and in transit, secure credential storage, secure APIs, vulnerability scanning, optional MFA), and organizational safeguards (vendor due diligence, incident response, SOC 2 in progress). No system is 100% secure; contact support@receipt-hunter.com if you suspect unauthorized access.
8. Retention of Information
We retain your information only as long as required for providing the Services, maintaining your account, legal and regulatory obligations, resolving disputes, and auditing and security. Account data is kept while your account is active; receipt and transaction data until deleted or account closed. You may request deletion at any time unless we are required by law to retain records.
9. Children's Privacy
Receipt Hunter is for people 18 or older (or the age of majority where you live, if higher). We do not knowingly collect personal information from anyone under 18. If we learn that we have inadvertently collected such information, that person's account will be terminated and the data will be deleted as quickly as reasonably possible. If you believe someone under 18 has provided information to us, contact us at privacy@receipt-hunter.com.
10. Contact Information
If you have questions about this Privacy Policy, our data practices, or your rights, contact us at: Receipt Hunter LLC, 11230 Gold Express Drive, #310-410, Gold River, CA 95670, United States. Email: privacy@receipt-hunter.com; support@receipt-hunter.com (general assistance); unsubscribe@receipt-hunter.com (opt-out requests).
11. Google API Services User Data Disclosure
Receipt Hunter's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
What we access. With your consent, Receipt Hunter connects to your Gmail mailbox using read-only access. We use it to find purchase receipts that vendors email you (for example via attachment and date search) and to download the receipt files attached to those messages. We do not request write, send, modify, label, or delete permissions — your mailbox is never changed. Message bodies are not stored; only the receipt files you expect us to collect are imported.
How we use it. Receipt files are used solely to provide Receipt Hunter's receipt collection and matching features: attaching receipts to the matching expenses, showing mailbox statistics in the Gmail integration card, and suggesting senders that mail receipts. Receipt files may be processed with Google Vertex AI to recognize and extract information from the documents as part of this workflow.
What we never do. We do not use Google Workspace API user data to train, develop, or improve generalized or foundational AI/ML models. We do not transfer such data to third-party AI services that train on it, and we do not use third-party AI aggregators, model routers, or model hubs. Data is processed through our own internal gateway only.12. Text Messages (SMS)
Receipt Hunter texts the users of our service, and people outside a business that uses Receipt Hunter who sign up for our texts themselves. We collect the mobile number you give us or text us from, and a record of your consent: when, how and the words you agreed to. We use them only to send the texts you agreed to and to answer you. We do not sell or share your SMS opt-in data or personal information with third parties for marketing purposes. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. Message frequency varies. Message and data rates may apply. Reply STOP to opt out, HELP for help. SMS terms: https://www.receipt-hunter.com/terms, section 26.